CARDI Irrigation Supported Project Report 1 of 3.
WHO ARE WE?
Simply Pure Agro processing (SPA) is a locally owned and operated Limited Liability Company owned and operated by Grenadians. Simply Pure Agroprocessing is a farmer led productive alliance consisting of 31 farmers in a productive cluster geared towards soursop production. The company has been operating for the past 5 years supplying soursop fruit and pulp to the U.S. and Trinidad markets.
Subject: Item for the Irrigation System – Simple Pure Agriculture, Grenada!
Contracted Effective Start Date: 19th July 2024
Contracted Agreement Sign off Date: 13th August 2024
Project Execution Phase ( 4 months). SPA requested 4 month to execute and complete the project.
Project Deadline by CARDI: Fix end date for spending: 30th October 2024
Report Period: 16th September 2024 to 28th October 2024 ( 1 month and 2 weeks of project life from receipt of funds)
Project Phase: Execution – Procurement.
Current Request: Request for disbursement of (EUR 2,952.00) to construct the tank holding areas ( 6 feet x 30 feet). ( See notice of procurement and estimates for materials and labor for the 6 x 30 platform to accommodate 5 unit of 100 gallons tanks. ) Attachment 3
Project Overview:
This report outlines the procurement and supplier interactions involved in sourcing irrigation materials for the CARDI-supported irrigation project. The initial fund of 16,726 EUR, equivalent to 18,311.62 USD, became available on 13th September 2024 to support the project’s implementation. Below is a detailed breakdown of supplier engagement, procurement activities, and final budget allocations for the project’s irrigation system and water tank procurement.
1. Supplier Engagement and Responses:
A request for irrigation supplies was sent to several local suppliers on 2nd September 2024, including:
- F&N – F&N Farm
- Ramdhanny’s True Value Hardware
- Affordable Communication/AI Communication
- Renwick, Thompson & Co. Ltd.’s Agriculture Shop
Responses:
- AI Communication: They were the only supplier to respond promptly. They provided valuable support by leveraging their partnership with DripDot, a tree drip irrigation system provider.
- F&N: They disclosed a limited stock of the requested items but were unable to fulfill the complete order.
- Renrick and Thompson: Both indicated they did not have the required supplies.
2. AI Communication and DripDot Collaboration:
AI Communication facilitated further collaboration between the SPA Design Team and DripDot. This interaction helped refine the specifications and details of the final order, ensuring that the project needs were met within the allocated budget.
3. Budget and Procurement Details:
- Drip Irrigation System:
- The total cost for the DripDot system was USD 15,500.00, including all materials and shipping costs, on a CIF (Cost, Insurance, and Freight) basis to the Port of Grenada.
- Water Tanks:
- The project required five 1,000-gallon water tanks, which were directly procured from a supplier in Trinidad.
- The total invoice for the water tanks was EC$10,305.40, with delivery to the Port of Grenville, Grenada.
4. Final Allocations:
| Item | Supplier | Total Cost (USD) | Total Cost (EC$) |
|---|---|---|---|
| Drip Irrigation System | AI Communication | 15,500.00 | 41,850.00 |
| 5 Water Tanks (1,000 Gallons) | Trinidad Supplier | 3,820.00 | 10,305.40 |
| Total | 19,320.00 | 52,155.40 |
Note: Conversion rate used for EUR to USD was based on the initial available funds, while USD to EC$ conversion rate used for Trinidad tank procurement was 2.70 EC$/USD.
5. Conclusion:
The CARDI-supported irrigation project successfully procured the essential materials within the allocated budget. Collaboration between the SPA Design Team and AI Communication/DripDot led to a well-defined order that met the project’s requirements. The water tanks procured from Trinidad were an additional crucial component of the system. The project is in the state of closing procurement to ensure that we can begin the installation of system as outline in the original project plan.
Prepared by:
[Your Name]
Date: [Insert Date]
Bank Confirmation of Wired Amount to execute Project.
Order Detail for the Irrigation ( Tree System Drip System Irrigation)
Attachment 4: Invoices for Water Tanks.